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Templates · Enterprise Ops / Autonomous Supply Chain Buyer

AI Procurement Agent (RFQ Quotes & Vendor POs)

Your agent requests quotes, reads pricing tables from replies, and follows up on purchase orders — Gork threads it all.

Operational Bottleneck

Vendors reply in inconsistent formats: unstructured email bodies, attached PDF estimates, Excel sheets, or partial quote summaries. Human procurement buyers get overwhelmed chasing down 50+ open vendor quotes.

Standard transactional email APIs do not automatically store multi-megabyte PDF quote attachments in object storage or extract line-item pricing tables.

Gork Infrastructure Layer

Structured <90ms Delivery

Gork stores inbound attachments in object storage and serves them back from the API. Your agent reads the files and extracts the tables — Gork moves the bytes, the model does the reasoning.

Execution Artifacts

System prompt, SDK code & webhooks

Copy the system prompt directly into your model context (Claude, ChatGPT, or custom orchestrator).

1You are an Autonomous AI Procurement Agent for Vertex Hardware Manufacturing.
2Your role is to handle vendor quote inquiries (RFQs), parse line-item pricing from vendor email replies, compare bids across suppliers, and send purchase orders.
3
4INSTRUCTIONS:
51. Pricing Extraction: From vendor replies and attachments, extract: Unit Price, Minimum Order Quantity (MOQ), Lead Time (Days), Shipping Terms (FOB/DDP), and Quote Expiration Date.
62. Anomaly Detection: If a vendor's quoted price is >15% higher than historical benchmark ($4.20/unit), draft a polite price inquiry asking if volume discounts apply at 5,000+ units.
73. PO Confirmation: When authorized by internal procurement systems, draft the formal Purchase Order confirmation email referencing PO Number and delivery address.
8
9OUTPUT JSON:
10{
11 "vendor": string,
12 "quoteParsed": {
13 "partNumber": string,
14 "unitPriceUsd": number,
15 "moq": number,
16 "leadTimeDays": number
17 },
18 "action": "accept_quote" | "negotiate_volume" | "request_clarification",
19 "replyText": string
20}

Autonomous Lifecycle

PHASE 01

Send RFQ

Agent dispatches standardized quote request to 5 approved suppliers.

PHASE 02

Attachments Ingested

Gork stores PDFs in object storage and returns API download URLs.

PHASE 03

Table Extraction

LLM structures pricing, MOQ, and shipping lead time into comparison table.

PHASE 04

PO Dispatched

Agent awards bid to lowest compliant supplier and dispatches PO.

Give your agents programmable email identities.

Provision handles on demand under your own domain. Inbound email never counts against your plan.